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vanessatNewbie

asked in Employee Data & Documents

Create fictitious persons & positions

Hello,our company will soon use Personio, the question came up if we can also create fictitious persons & positions there.It is about the fact that we want to create an organization chart. However, there are many external employees working for us, who should not be managed in Personio, but of course should be represented in the organization chart.Is there already a solution for this :) ?Thank you very much!

691

2 years ago

MichaelfGetting Started

asked in Performance & Development

Personio Azure AD Ghost user

Hi All,I have a little issue, regarding Azure AD sync. We have a user xxxxx.xxxxx@tabellae.dk witch is created by Personio again and again when deleted in Azure AD, even though we have “corrected” the user to xx@tabellae.dk in Personio witch is what we use in our Azure AD.The problem is that we don´t see any traces of the user xxxxx.xxxxx@tabellae.dk in Personio anymore it has already been removed.How do I get rid of this sync error ?Best regards and marry christmas Michaelf

813

2 years ago

samara20

asked in Attendances & Absences

Assigning New absence types + accrual policies in the New Year

Hi community,At the moment all employees at my company (based in Spain) have the same Absence Type for holidays and different accrual policies.For 2023 we want to change this, and assign each employee to a corresponding Absence Type for their subsidiary (different labor laws/carryover rules in each country).I have 2 questions:#1: because there is unlimited carryover on some of these new types, if we assign the new absence type + accrual policy, people will have the prorated amount since hire date. How can I avoid this?Possible solution: On 01.01.2023 do a manual bulk upload of employees with each absence type, manually assigning the # of days just for the year 2023.#2: Once they are unassigned the current accrual policy, they will lose any carryover they hadWhat is the best way to add this carry over to their new accrual policy?Manually, by downloading a point in time report of their absence balance and then bulk uploading a new adjustment?Thanks for any and all help on the matter.

1562

2 years ago

GalleGetting Started

asked in Attendances & Absences

Zentrale Urlaubstag-Eingabe

Ich möchte einen Brückentag für alle Mitarbeiter zentral eintragen.Was habe ich zu tun?

3672

2 years ago

ZaheerAGetting Started

asked in Attendances & Absences

Sickness Record

Hi,We had a previous employee who has left but we cannot see his sickness record as his contract was terminated from Personio. Is there anyway we can see previous sickness record on employees who have left?Can you please get back to me as soon as possible because his pay needs to be calculated for this month. Thank you so much Ayesha

721

2 years ago

Nina_ltzGetting Started

asked in Attendances & Absences

Redefine quota rule for vacation

We would like to change our vacation quota on 01/01/2023 and were wondering what happens to the remaining vacation from 2022 if we set a new rule? Do we have to consider anything special or will the remaining leave be transferred automatically?

361

2 years ago

Irene Ng.Explorer

asked in Employee Data & Documents

To fill attributes with an specific format

I don’t know if there is a possibility to create an attribute with an specific format.For example, the Social Security number has this format 28/0000000/1.This is a mandatory field for each employee, but each one write it in a different way (2800000001, 28-0000000-1 and also 28 0000000 1).I would like to have this field with only one format to write, in order to have the same data when I download an employee report: only numbers but without dots, like this 2800000001.I’m not able to find any article related to this topic. Thanks in advance

372

2 years ago

FatemehaziziGetting Started

asked in Attendances & Absences

Existing annual leave booking and requests for a leave

I have a leaver who has been asking for a copy of his leave requests on Personio to be sent to him.For some reasons all his annual leaves who had it booked had disappeared from his profile.Can someone please help me with this as I have been looking through the back end of the system and I cant see a history of who has booked, when etc. Thanks,Fatemeh

553

2 years ago

Gururaj HandeGetting Started

asked in Integrations & Workflows

ical & gcal integration via link

Dear team, We have the calendar integration with Personio & our company google calendar. But when we add the url to calendar, the leaves displayed in google calendar are up to date. But the sync between url link & google calendar is not frequent & we do not see updated leaves in our calendar if any employees leave gets approved on that day. We can able to see the synced update after a day.Is there any way we can increase sync intervals so that the data seen in google calendar is up to date ??

1663

2 years ago

SelmaGetting Started

asked in Other Topics

Multiple email recipients in Onboarding emails

Hi, I would like to add more than one recipient to the automated emails of our onboarding template (e.g. email goes to new employee and their supervisor). How can I set that up?

2115

2 years ago

ChrysiGetting Started

asked in Employee Data & Documents

Mails in English

hi together :)The invitation mail is in German I have English speaking employees how can I change it? I have already changed the company language to English, but the invitation mail is in German, please help me :)

511

2 years ago

baranozkanGetting Started

asked in Other Topics

How do I remove a subscription?

I want to remove some products from my subscription. How do I do it?

771

2 years ago

aaryaGetting Started

asked in Employee Roles & Approvals

Admin Access not linked to an employee

Hello, I hope this is the right place to reach out to. I am looking to revise our current admin and employee roles and have restricted, team-wise access for people within the HR and Finance Department. Is this possible?

391

2 years ago

CSJC1Getting Started

asked in Attendances & Absences

How can I prevent employees requesting leave when their entitlement is fully utilised?

Hi, can anyone tell me how we can configure the system so that if an employee’s annual leave allowance is fully utilised, that they cannot submit requests for further annual leave in current year? (Currently, a number of our employees have requested more leave than their entitlement, and we are having to manually go through them one by one and check days/entitlements…

401

2 years ago

DulcieGetting Started

asked in Recruiting

Making information on a candidate profile private

Hi everyone,Do we know how to make certain information about a candidate private in a way that only the hiring manager and recruiting team can see it? We have been putting for example salary expectations in our evaluation notes but it’s not ideal because all interviewers can access such sensitive information.Thank you! :)

391

2 years ago

CarinaFollower

asked in Reports

Leaver Report - how to add type of termination to it?

Hi, Is there a way to add the attribute “Termination type” to a report? I would need to distribute this in a leaver report I need to create. Until now I have not been able to find a way to include that. Thank you for sharing best practice for this matter. RegardsCarina

1171

2 years ago

JHBEMCommunicator

posted in Other Topics

UK dedicated community Group

This is a ‘call out’ to others based in the various UK nations and across Ireland.Having had a really constructive conversation with Personio I am keen to establish an active group of community members with a focus on UK+IE.The topics are intended to cover all aspects of HR/People - but with a narrower scope.Anyone is welcome to join and look forward to meeting/engaging with you.

7810

2 years ago

JHBEMCommunicator

asked in Attendances & Absences

Bug/Error with Absence Calculation

I have spotted an issue.Our employees absence calculation is not working.The days left should be 22 not 9.It seems to not be taking account of the carryover?This is impacting all employees.

928

2 years ago

CarinaFollower

asked in Attendances & Absences

Convert Overtime to Compensatory options

Hi, is there an option to transform overtime not only into paid leave, but also to compensation days?

2181

2 years ago

JHBEMCommunicator

asked in Attendances & Absences

Remove 'Time Tracking'

I was on one of the Webinars Was told that we can remove the ‘Time Tracking’ tile from the dashboard as we don’t use it.I forgot what steps I needed to take.

2962

2 years ago

nunomeirelesGetting Started

asked in Recruiting

How to close "openings" in a role when a candidate accepts an offer

Hey there!I’m wondering if there is a way to close the openings (see image attached) when a candidate accepts an offer (and it’s on accepted stage)? I know that if I archive the position, it closes the opening, but when we have multiple openings on the same position I would like to have the visibility of having the opening filled and the date. Thank you!

901

2 years ago

PseudoMusicGetting Started

asked in Employee Data & Documents

Generating documents for multiple employees at the same time

Hello, I would like to generate a document for multiple employees on Personio. Is this possible? Thank you,Alexandre Lever

1203

2 years ago

AndreaFormer Community Admin

asked in Attendances & Absences

🤓 FAQ: Why can't my employee see a certain absence type in their profile?

Dear community,Have you ever been contacted by an employee because they are not able to see a certain absence type in the absence tab within their profile?Users often ask us this question, and we would like you to help us out to solve it! Do you have any hints or maybe know the answer to it?❓ Why can't my employee see a certain absence type in their profile?Looking forward to receiving your input!

3391

2 years ago

ZaubermausGetting Started

asked in Attendances & Absences

Declined work hours in attendances

Declined tracked hours appear in the total worked time. I find it inconvenient to manually correct the times in a (signed) document. Can this be changed? The moderator translated this post. See the original post here:Auch abgelehnte Stunden erscheinen in der gesamten Arbeitszeit. Ich finde es ungünstig, auf einem (unterschriebenen) Dokument händisch die Zeiten zu korrigieren. Kann das geändert werden?

394

2 years ago

Emma Tcheng

asked in Employee Roles & Approvals

Birthday reminders - best practices

Hi,Currently, we have birthday reminders for all employees but as we have grown quite quickly within the past year our employees have asked whether or not we could filter the reminders e.g. according to team, department etc.However, some department are bigger than others and therefore it would make sense to filter the reminders further (e.g. according to teams). On the other hand, in the small departments it would make sense to have reminders for the whole department.For example, there are 7 employees in Finance so here it would be great to remind everyone of the whole departments birthdays because they are a tight knit team. But in Technology there are 44 employees, so here the birthday reminders would make sense to filter according to team.Is there anyway to customise it accordingly? I know there is the “My Reports” and “My Direct Reports” but do those work for employees who are not supervisors?Looking forward to your answer!//Emma

2894

2 years ago

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