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1957 Topics

Kasey ShenExplorer

asked in Employee Data & Documents

A existing employee enter into different role

Hi,An existing employee will start a new role with new probation period soon. How can I update her profile with new contract start date and new probation period, while ensure her previous position history (job title, contract duration, documentation, hire date, etc) is still available? Regards,kasey

asked in Reports

Sickness absence frequency rate & average duration

Hi everyone, I’m looking for a solution to create a report with the following information:sickness absence frequency rate: The absence frequency (AF) concerns a standard for the average number of absence notifications per employee, converted to an annual basis The average duration of absence (ADOA): You add up all the days everyone is absent and divide that by how many times people were absent. This gives you an idea of how long, on average, each absence lasts. If it's a low number, it means people tend to be back at work relatively quickly when they're absent.Is this possible within Personio?Thanks a lot!

LegoMDCommunicator

asked in Other Topics

Announcements widget

Hi Everyone, do you maybe know as of when we can use the Announcements widget? Thanks a lot for the update and bests,Diana

Edda van der EndeCommunicator

posted in Other Topics

Re-boarding for returning employees

Hi,What would be the best way to have a re-boarding for returning employees, e.g. from parental leaves? The employees are “active” in our system. Also, re-boarding would have fewer steps than our onboarding.Thank you for your comments!Edda

Jose RFollower

posted in Integrations & Workflows

Calendar Integration

We currently have our company calendar integrated, however, every time someone books time off, the absence is recorded in their personal calendar but not the team calendar. Is there any way to change this so that absences are recorded on both personal calendars and the wider team calendar?

SkekuBusy Bee

asked in Time Off & Attendance

Block Absence Requests

Hi,Is there a way to block employees from requesting more days from their absences even when all entitled days have been taken, so it doesn't result in a negative balance?Thanks

avmar99Explorer

asked in Reports

'OR' / 'AND' set up condition in reports & filtering reports in Personio

Hi, I’m trying to build a custom report and can’t see options for a couple of features that should really exist to make reports functional within Personio itself, so wanted to ask here whether the features do in fact exist (before I suggest the ideas!).Firstly, as far as I can tell, there is no option to add an ‘OR’ condition in the custom reports section. Can someone confirm? Is there anywhere where I can add this condition in? In the screenshot, I would like to see a list of every active employee in the New Business & Subscriber Growth team only, however this is showing 0 as there are 0 people in both of these departments. This limits how I can use the custom reports function within Personio substantially. I use a workaround by just not filtering the department at all and exporting it all to Excel (filtering it when it’s in Excel), but for quite simple data pulls (eg. absences across a time period in specific teams) this is very time consuming. There may be a way with Beta builde

SnowVGetting Started

asked in Reports

Annual leave balance report

Dear Community,I created an annual leave balance report, but I found the balance days doesn’t deduct the upcoming absence days. Did i choose the wrong attribute or how can I have the correct balance days which already deduct the approved but untaken annual leave days?Thanks.Best regards,

GrowthGetting Started

asked in Time Off & Attendance

Company holidays

Hallo,ist es möglich einen Betriebsurlaub für alle Profile der MA gleichzeitig einzutragen und diesen mit Zeitausgleich abzubuchen?Danke!Hello,Is it possible to enter a company holiday for all employee profiles at the same time and consider it as time off without taking it from the vacation balance?Thank you!

Nikoletta PapadopoulouGetting Started

asked in Employee Data & Documents

Visibility of custom attributes to subcompanies

Hello, We have created subcompanies and we want to make custom attributes visible to certain employees based on subcompany they belong to. I found how to make a section visible based on subcompany but cannot find how to make certain custom attributes of this section visible to certain employees. ThanksN

MerelGetting Started

asked in Time Off & Attendance

Requesting sick leave

I have a question about the sick leave registration in the system. Why do I have to fill in an end date when registering. I do not know when the employee will be better when he reports sick. How do you solve this? Is it possible to create a sick leave and keep it open until the employee is better? It would be even better if we can get reminders when a sick leave is not closed yet/employee is not registered as better.

sabrinaharaGetting Started

asked in Integrations & Workflows

Error scheduling interviews after changing my email address in Personio

I changed my email address from ************** to ************* , and I can’t seem to schedule interviews anymore, although my Google Calendar shows as successfully integrated in Personio (which means I also can’t try to “refresh” or reintegrate it). What should I do? Please see below the error when I tried to schedule an interview.

rstambolievaExplorer

asked in Salary & Payroll

Yearly vs Monthly Fixed Salary

Dear Community, in our case we have a lot of countries, i.e. a lot of HR BPs - and everyone is entering the information diferently. Unfortunately some have entered the salary on a monthly basis, and some on a yearly basis.Is it possible to have the option to display them both? And if not, is it already put as a suggestion for improvement? I would be happy to do so, if that’s not the case. I think it will be quite beneficial (regaridng the reports at least and a clear overview).Happy to hear back! Thanks & BestRali

rstambolievaExplorer

asked in Reports

How to set up a role so all reports are visible to it?

Dear Community, I am trying to set up a new role with full access to all reports.https://support.personio.de/hc/en-us/articles/4412965544209-Grant-employees-access-to-reports#h_01J213HM0A6WR6Q21NE2JZ7X1TI have done everthing as in the article but I feel like I am missing something fundamental - I am still only seeing the reports of the role’s own team, even though I checked the settings & accesses 1000times.Do you maybe have any advice for me? Happy to hear back!Thanks & bestRali

LSPBFollower

asked in Reports

Yesterday I tried to make a leavers report. My idea for the report is to see all the employees who left the previous month, which is a timeframe we can also choose when creating the report manually from scratch. So in this case 1st of August to 31 of August, and then next month it will go to September and so on. The problem I have with this is that for some reason when I create the report it does not pick up the leavers of the 31st of August. It shows all the leavers but not those of the last day of the month. So yeah I wanted to ask if this is a configuration issue, or if I am doing something wrong when creating the report. Let me know what you think!

Katharina BuhrkeFollower

asked in Recruiting

LinkedIn does not update job application

Hey folks, I did a mistake and created a job application’s location as Onsite. This is how it appeared on LinkedIn then, all fine. Now I changed the location on Personio to Hybrid. But it is not reflected on LinkedIn, where On Site is not changed to Hybrid. I know that it is generally possible, because our other job descriptions on LinkedIn are hybrid/remote as well. the change must be reflected, because it affects the number of applicants tremendously. In that position, people want the ability to work in office and remotely. Should I just wait? Or disconnect and connect LinkedIn? There I am afraid that it affects all job offers we have online. I would appreciate any hint. Thank you, Katharina

SkavenGetting Started

asked in Integrations & Workflows

Slack integration & data privacy

We are looking into setting up Personio’s Slack integration. However, among our internal processes is an approval from the legal department. They have raised the following question:The documentation says: “This feature allows you to have your status automatically updated based on your absences. You can define whether the absence type (e.g. paid or sick leave) should be included in the status or not.”If we decide NOT to show the absence type (i.e. we only want to see someone is unavailable, we don’t want to see whether they are on a paid or a sick leave), will Slack still receive information about the type of absence, even though it does not display it? Ergo, if we do not agree to show absence type in a Slack status, will Slack still receive this data (just not display it)? Or does Slack not receive this data at all?

AlmaGetting Started

asked in Employee Data & Documents

Importing employee data - updating information on existing Personio profiles

Hi there, I am seeking for help to to update existing employee profiles by uploading an import. In our existing employee profiles, we added 3 attributes to one section. We prepared an import excel which included:respective email addresses of the employee profiles we wanted to update The 3 attributes and the intended information (YES/NO) and one was a date We checked that the import file is correct, meaning that we used the correct format for dates and the email address that match with the one’s saved in Personio. When importing the upload, we selected the option ‘Employee’.We then received the error message, saying that we do not have enough available licences to import this data. Our intention is to import data to existing employee profiles, however, the import would apparently create new employee profiles. Therefore, my question is: Is there a way to import data to existing profiles? All support is appreciated, many thanks :) Best,Alma

nicolegoodlordExplorer

asked in Integrations & Workflows

Calendar subscription generating

Is it possible to generate a calendar subscription URL based on a custom view? I am only interested in seeing a feed in specific members of my team.

Uxue BellidoGetting Started

asked in Recruiting

Auto Rejections - New feature in Recruiting

Good morning! I recently activated a new feature that I could see available in recruitment to do automated screenings.I created one filter in one position for a day and everyone from the hiring team started receiving emails minimum every hour about the Auto rejections. These emails are wrong as they sometimes refer to a position where this function is not activated. I have now deactivated the function in the position but we keep receiving emails. How come that we keep receiving emails about this even if there is no filter activated? Can we have this function and deactivate the email notifications? I tried to do this but I cannot see any option for this. Thank you!

JoW50Follower

asked in Performance & Development

How to view a self-review that wasn't submitted in an closed cycle

Morning,I have a team member who’s asking to be able to see his previous self-review form. He didn’t submit it properly so it still says ‘in progress’. The cycle was closed some time ago. Is there a way that I can access that content for him? Kind Regards Jo

EQ_CPFollower

asked in Employee Roles & Approvals

Personio roles and vacation calendars

Hello Voyage Community! We currently have a lot of different roles for all our different offices/locations. We want to merge as many of them as possible and are in the process of revising them. The problem we're facing is access rights to the different calendars. For each country we have a different holiday/absence calendar, which is why we had so many roles before, as employees should only see the number of absence calendars they need, not all of them. Is there a way we can set up the roles so that they can only see the absence calendar associated with their location? This would be particularly important for our supervisor role, we would like to have a general role for all supervisors, where they are only able to see their reports and the absence calendars associated with those reports. But currently a general supervisor role could see all absence calendars for their reports, whether they're assigned to the employee or not. Thanks and have a great day :)

Kim StringerNewbie

asked in Recruiting

Recruiting. Removing a job board 'workinstartups' unssigned messages.

Recruitment pain. My job ad is being posted on a “workinstartups’ job board, which then attracts candidates that apply all through one workinstartup email and it becomes an unassigned message. Clogging up unassigned messages and not useful. How do I remove workinstartups from the job board that the job ad goes to. I do not pay for it, and I cannot see it as one of the job boards on the platform. ThanksKim

Katharina BuhrkeFollower

asked in Time Off & Attendance

Change vacation policy based on working amount

Hey everyone, An employee changed their working pensum from 40% to 50% in August. Hence, I want to update the Vacation policy accordingly - from 40% to 50%. Unfortunately, The system only lets me chose the current period starting on January 2024 or the previous period starting in January 2025.How is it possible to select a specific date - e.g. August 1st 2024 - as the change date for the adjusted vacation policy? Thank you very much in advance! Best, Katharina

VolvicCommunicator

asked in Time Off & Attendance

Unpaid Leave (not for recreation or unexcused absence)

Hi there, How are you accounting for unpaid leave in the Absence types. The current categories only account for two types of unpaid leave - either for unpaid vacation for recreational purposes or for unexcused absence in cases of no show/no call? Also how are you accounting for unpaid sick leave - the categories only account for unpaid sick leave due to a sick child or paid sick leave. Thanks

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